OS
The platform

ProMax OS

One platform for the entire congress lifecycle. Everything a society needs to run a world-class scientific conference, and the year that surrounds it, behind a single login.

The ten modules

Ten modules. One front door.

Every part of the event runs inside the same system, sharing one delegate identity and one source of truth. No more separate tools, separate logins and separate spreadsheets.

01
Registration

Delegate registration, payments and badging, without the queues.

02
Abstract management

Submission, peer review and the scientific programme in one flow.

03
Faculty management

Invitations, disclosures, travel and honoraria for every speaker.

04
Accommodation

Room blocks, allocations and delegate bookings, managed centrally.

05
Travel

Flights, transfers and itineraries tied to each delegate profile.

06
Speaker service centre

A single front door for faculty to upload, review and rehearse.

07
Event app

Personal agendas, networking and live updates in every pocket.

08
Audience response

Live polling, Q&A and interaction across every hall.

09
CME management

Accreditation, attendance tracking and certificates, automated.

10
Analytics

Attendance, engagement and ROI in dashboards you can act on.

The products we own

Software we build, not licensed and resold.

Four products run the event itself. Each is proven in the field, refined across hundreds of real deployments, and now coming together inside one platform.

AgendaMaker
AgendaMaker
Scientific agenda engine, builds and runs the programme
BUILT & PROVEN
WHAT IT DOES

Turns a society's content into a structured, conflict-free programme and keeps it in sync across the app, signage and printed book.

WHY IT MATTERS

The agenda is the heart of the congress, and the thing organizers most fear getting wrong. Owning it is owning the centre of the event.

AllPass
AllPass
The delegate front door, registration, payments, badging, access
BUILT & PROVEN
WHAT IT DOES

Gets thousands of delegates registered, paid, badged and through the door without queues, recognised everywhere from a single profile.

WHY IT MATTERS

Registration is where the delegate's first and last impression forms, and where a society's revenue is collected. It has to be flawless.

ProPass
Credentialing & access for faculty, VIPs, exhibitors and crew
BUILT & PROVEN
WHAT IT DOES

Manages who gets access to what, green rooms, faculty lounges, exhibitor zones, and the passes that control it all.

WHY IT MATTERS

Faculty experience is reputation. Senior doctors remember whether they were looked after, and decide whether a society comes back.

Medcast
The platform that runs the online and hybrid side of every congress
NEW
WHAT IT DOES

Streams sessions, runs virtual halls and captures on-demand content so remote delegates take part as first-class attendees.

WHY IT MATTERS

Hybrid is now the default expectation, not a bonus, and it unlocks year-round content, not just event-day streaming.

Year-round & intelligence

The products that make the relationship continue.

These turn a once-a-year event into a year-round relationship, and the data behind hundreds of conferences into intelligence a society can use.

ProMax Society
YEAR-ROUND

The always-on home where a society runs its membership and knowledge between conferences.

Member management & renewals · Year-round portal Webinar platform · Rolling abstracts · Speaker repository · CME tracking
ProMax Insights
INTELLIGENCE

Turns operational data from hundreds of conferences into clean dashboards societies and partners can act on.

Attendance patterns · Session popularity · Faculty engagement · Specialty trends, built on explicit consent and strict data governance.
The AI layer

Built on real conference data. Not slideware.

Every event platform will need AI. The advantage goes to whoever has the real conference data and the real deployments to train it on. We have both, and the data plumbing is designed into ProMax OS from the start.

ON THE ROADMAP
ProMax Concierge
AI delegate assistant

"Where is my session?" "Which talks match my interests?" "Who should I meet?", answered in seconds, in natural language, inside the event app.

ON THE ROADMAP
ProMax Studio
AI speaker assistant

A speaker uploads a rough draft; the assistant returns a clean, compliant, presentation-ready deck, formatting slides and validating disclosures.

ON THE ROADMAP
ProMax Copilot
AI operations copilot

Budget forecasting, resource planning and risk alerts, drawing on everything we've learned across hundreds of events.

See ProMax OS run your next congress.

Walk through the platform with our team, mapped to your society's real programme.

Talk to us →